Head of Finance Operations

Lead the accounting and collections functions for a growing coaching institute. Balance an empathetic heart for people with skilled finance acumen and true room to make the department your own.

Practical Details

• Full-time (~40 hrs/week), flexible start times (8–10 AM PT)
• Monday–Friday, with real respect for personal time
• $72,000-$80,000 annual salary DOE
• PTO: 40 hrs/year + paid company closures (Thanksgiving, Christmas, New Year’s)
• Optional commission opportunities at sales events
• Self-development learning opportunities and a culture open to innovation

About Genius Unlocked Coaching Institute
At Genius Unlocked, we believe everyone has their own genius. We’re a fast-growing coaching company helping people unlock their potential. With 300+ active clients, multiple programs, and several live sales events each quarter, we’re not your typical business with one product line and predictable transactions. We’re dynamic, people-centered, and family-oriented, with over seven figures in revenue and a culture built on empathy, care, and genuine support. Check us out here -> https://www.youtube.com/c/GeniusUnlockedCoachingInstitute
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About Us
At Genius Unlocked, we believe everyone has their own genius — and we’re looking for someone whose genius is finance.

We’re a fast-growing coaching company helping people unlock their potential. With 300+ active clients, multiple programs, and several live sales events each quarter, we’re not your typical business with one product line and predictable transactions. We’re dynamic, people-centered, and family-oriented, with over seven figures in revenue and a culture built on empathy, care, and genuine support.

The Role: Build & Own Our Finance Department

This isn’t just a bookkeeping job — you’ll fully own our finance department. From reconciling accounts to supporting clients with care, you’ll be the go-to expert balancing technical precision with human connection.

This role is perfect if you:

• Love the satisfaction of everything balancing to the penny
• Actually enjoy talking to people about money (in a helpful, empathetic way)
• Thrive on variety — from diving into QuickBooks to streamlining processes
• Are proactive, resourceful, and excited to build systems that last

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Ready to Apply?

If you’re detail-oriented but not rigid, people-focused but not a pushover, and ready to own a department while being part of a supportive team — we want to meet you.

Accounts Receivable & Collections

• Manage client accounts, invoices, payment plans, and collections in QuickBooks
• Connect with clients around late/declined payments in a caring, solutions-focused way
• Ensure accurate session eligibility tracking across programs

Accounts Payable & Affiliates

• Enter and pay bills, credit card transactions, and ACH payments
• Manage affiliate/vendor accounts, contracts, and commission payouts

Reconciliations & Reporting

• Reconcile merchant (Stripe, PayPal, Venmo) and bank accounts
• Maintain accurate financial operations spreadsheets and workflows
• Prepare monthly management reporting packages (P&L, Balance Sheet, Cash Flow)

Payroll & Compliance

• Process accurate multi-state payroll, benefits, and 401K deductions
• Support employee onboarding/offboarding with compliance in mind

Operations & Collaboration

• Partner with leadership on process improvements and financial analysis
• Document workflows, identify inefficiencies, and support automation (Zapier, integrations)
• Engage with team communications via Slack, Asana, and live event support
  

Must-Haves

• 5+ years of hands-on bookkeeping/accounting experience (service-based preferred)
• Strong QuickBooks Online and Gusto payroll skills
• Proven collections experience with a people-first approach
• Excellent communication — clear, empathetic, and confident
• Self-directed and resourceful problem-solver

Nice-to-Haves‍

• Experience with Stripe, PayPal, Venmo, ThriveCart
• Familiarity with automation tools (Zapier, integrations)
• Comfort with Google Workspace, Slack, and Asana

‍Mindset Fit

• Intrapreneurial: treat the department like it’s your own business
• Balanced: detail-oriented but not paralyzed by perfection
• People + numbers: equally at home in spreadsheets and on calls
  

Why You’ll Love Working Here‍

• Autonomy & trust — we don’t micromanage
• Variety & growth — no two days look the same
• Supportive culture — mistakes = opportunities to learn
• Work-life balance — family always comes first
• Learning opportunities — expand into financial analysis, commissions, or strategic projects

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‍Growth Path
You’re not slotting into someone else’s system — you’ll own the finance department. Within 90 days, you’ll be running everything smoothly; by 6 months, you’ll be a key partner in strategy, efficiency, and growth.