Executive Assistant

Position: Executive Assistant
Job Type: Full-time
Location: In person
Compensation: $70,000.00 - $85,000.00 per year

Realty Collective is seeking a highly organized, proactive Executive Assistant to support our Founder & President and a small team of agents at our Brooklyn-based real estate brokerage.
‍
This role begins as a paid trial position (2–3 months) and has strong potential to transition into a full-time, permanent role for the right candidate.
About the Role
‍
This is a dynamic, fast-moving position ideal for someone who thrives in a non-traditional environment and enjoys juggling multiple priorities with confidence and care. Real estate is an “always-on” business, so flexibility matters — but that flexibility goes both ways. You’ll be trusted with real responsibility, meaningful autonomy, and opportunities for long-term growth.
‍
This role also includes people management, systems oversight, and collaboration with copywriters and social media managers to support our marketing and communications efforts.

What a Typical Day Might Include
‍

No two days look exactly the same. You may find yourself:

• Coordinating priorities and daily check-ins with a remote team of virtual assistants
• Managing calendars and communications for the President and agents
• Overseeing copywriters and social media managers to ensure deadlines, brand voice, and deliverables are met
• Streamlining internal systems and workflows (Basecamp, Google Workspace, Salesforce, automation via Zapier)
• Responding to landlord, vendor, or client inquiries
• Supporting marketing initiatives, events, and new business development
• Catching small details before they become big problems
• Details matter here. We’re looking for someone who’s solutions-oriented, remembers the moving pieces, and enjoys keeping people and projects on track.

Location: This role is based out of our Red Hook, Brooklyn office. Brooklyn-based candidates strongly preferred.

‍
Core Responsibilities:

• Provide administrative support to the Company President and three agents
• Manage and train a team of virtual assistants; coordinate workflows across brokers, admin staff, and contractors
• Oversee external collaborators including copywriters and social media managers
• Rigorous maintenance and improvement of filing systems, records, and documentation (digital and physical)
• Support vendor, landlord, and client relations
• Support marketing initiatives and new business development
• Manage multiple calendars and scheduling needs
• Handle day-to-day administrative and operational tasks
  

• Proficiency with Google Workspace (Docs, Sheets/Excel, Drive)
• Experience with Basecamp
• Proficiency in Jotform (forms, workflows, internal processes)
• Working knowledge of WordPress (content updates, basic site management)
• Proficiency in Canva for simple marketing and operational design needs
• Experience with Kit (email marketing, tagging, and basic automations)
• Familiarity with Zapier for workflow automation and system integrations
• Experience with website, database, and CRM management (Salesforce)
• Experience with event planning, marketing, or social media campaigns
• Strong organizational and time-management skills coupled with strong communication
• Ability to work independently, self-prioritize, and keep leadership organized
• Comfort operating in a fast-paced, non-traditional work environment

Experience or strong interest in ,real estate ,is preferred. Project management experience is a plus.

Realty Collective is proud to be an Equal Opportunity Employer.

Schedule & Work Style

• Primarily Monday–Friday, 10am-6pm
• Occasional extended hours, weekend availability, or off-hours support as needed
• This role is in-person and not remote