Administrative Assistant

Position: Administrative Assistant
Type: Full-time, overtime-exempt employee position
Location: Primarily remote, but must reside in the New York City area and be able to travel to New York City to attend occasional (up to quarterly) in-person meetings.
Hours: On-call during business hours 4 days per week, logging ~30 hours per week.
Compensation: $55,000–$65,000 per annum
Timeline: We’re looking to fill this role ASAP, but we will spend the necessary time to find the best fit. A practice assignment requiring up to 3 hours will be given to assess the applicant’s abilities and skill level.Current New York City Department of Education employees or those whose employment has ended within the past 12 months are not eligible.
Initial deadline to apply: May 1, 2024

Seeking you... if you:

• ‍are highly efficient, organized, adaptable, and service-minded
• love streamlining processes and making administrative tools accessible
• enjoy engaging with all types of people, thrive in a collaborative environment, and communicate proactively
• have a strong interest in working in education have experience working in or with K-12 schools or have administrative experience in a small professional services company
• are seasoned in working remotely and have strong project/self-management and communication practices needed for remote team structures
• are resourceful, proactive, and able to think outside the box to find creative solutions to problems
• have a strong attention to detail and pride yourself on completing your work with a high degree of accuracy
• have a strong desire to grow, learn, and progress in your career
• align with our mission to improve public education and equity in schools!

We’re searching for an agile, creative problem-solver with administrative ;experience and strong communication skills to help put those skills to use supporting public K-12 schools in New York City. Our primary need with this role is to provide support to our partners and operations manager in the day-to-day operations of the company.

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You must be comfortable juggling multiple projects simultaneously, and be flexible and adaptable to changing circumstances. ;We frequently work under tight deadlines, so you must be organized, efficient, and able to carefully prioritize your work.
The job’s primary responsibilities are:

• Record-keeping & organization, data entry, and scheduling
• Documenting processes to enable other members of the team to work efficiently and accurately
• Soliciting files from clients needed to conduct analyses, keeping track of when and which files are received, and following up with clients
• Managing client data
• Assisting with the facilitation of online and in-person meetings
• Assisting with updating website and marketing materials
• Executing a variety of administrative tasks
• Collaborating with all members of the District Public team
• Offering suggestions and ideas to improve administrative processes.
• In most cases, you will work from the direction of a District Public partner, operations manager, or other team member. In some cases, you will be communicating directly with school teams and must be comfortable working directly with school leaders and staff.
• You will also help District Public itself continuously improve, providing input on projects, helping streamline and standardize our internal operations and approaches, and lending your knowledge and expertise to improve how we work and what we deliver to clients. We are a growing business and this role includes opportunities for growth and advancement.

Skills that will enable you to thrive:‍

• Record-keeping & organization, data entry, and scheduling
• You are quick to pick up new tech and tools and have ;skills in Microsoft 365, Google Workspace, and video conferencing products with an interest in deepening skills.
• You have an internal drive and strong organization and prioritization skills so you can exceed expectations with limited supervision.
• You excel at being thorough and efficient in a 100% remote work environment with multiple projects at various stages.
• You are attentive and detail-oriented and have your own personal organizational habits and systems.
• You love collaborating with others while working together to find creative solutions.
• You have an interest in and passion for K-12 public education.

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Extra bonus if you have one or more of these skills or experiences:‍

• Record-keeping & organization, data entry, and scheduling
• You have worked in or around K-12 public education.
• You have directly supported schools and school teams.
• You have copyediting, marketing, and/or graphic design skills.
• You have skills in Quickbooks, Gusto, Airtable, Wix, Mailchimp, or other office management systems.
• You have worked in or around New York City public schools.
  

We offer:‍

• Record-keeping & organization, data entry, and scheduling
• QSEHRA health insurance premium reimbursements with maximum allowable reimbursement rates
• Home office expense reimbursements up to $500/month
• 12 paid holidays 2 weeks paid time off in first year, 3 weeks paid time off in each year following